CEO Kim Weckstrøm Jensen - LE KLINT AS, is the data controller responsible for determining the purposes and means of processing of personal data that we receive from you.

Our contact information is currently:

Klint-Foundation C/O LE KLINT AS - Egestubben 13-17 - 5270 Odense N

CVR nr.: 37750115 - Phone: +45 66 18 19 20 - Mail: administration@klintfonden.dk

Please feel free to contact us if you have any questions about how we process your personal data. Please direct your enquiry to the office, cf. above.

To process your application we need the following personal information, which you typically provide in connection with the submission of an application:

Contact information: name and e-mail address
 
Documentation of education and if required, professional experience.

If you are considered for a grant, we will collect the necessary information for the purpose of payment to you, typically your contact information and your Civil Registration (CPR) no.

The above is the only information that Klint-Foundation needs to be able to process the application. With regards to other information that Klint-Foundation comes to possess, please see the next section.

We collect information that you provide when you submit an application for a grant. 

This will typically be the information stated under point 2, which you have chosen to provide with your application. To the extent that there is other information that the above-mentioned information, this in general will primarily have been personally supplied by you and will be processed with the other information, cf. the preceding text.

We process your personal data for the purpose of assessing whether you are entitled to a grant. 

The legal basis for our collection and processing of your personal data is given in the EU’s General Data Protection Regulation, Article 6 (1b) and Section 12. By which, we may collect and process personal data when it is necessary for the execution of measures taken by your request prior to the signing of a contract, in this case a grant. 

When Klint-Foundation collects personal data directly from you, you provide your personal data on a voluntary basis in order to be considered for a grant from us. 

During your application situation, you will never be obligated to provide us with personal information but the consequence may be that you cannot be considered for receiving a grant. 

With regard to your application for a grant, your personal data will not be sent to a third party. 

Access to your personal data is limited to only those people in Klint-Foundation who participate in the selection process. All of these people have been trained in confidentiality and are subject to the guidelines for the deletion/destruction of personal information, cf. point 9 for more details.

In the case of subsequent disputes, the forwarding of information will be to legitimate interests where a legal requirement can be imposed, exercised or defended, cf. the General Data Protection Regulation article 6 (1f) and Section 6 (ordinary personal data) and where it is necessary to impose, exercise or defended a legal requirement, cf. the General Data Protection Regulation article 9 (2f) and Section 7 in the General Data Protection Regulation (as far as it concerns sensitive information).  

If you are allocated a grant, you are obligated to inform the Danish Customs And Tax Administration of this in any situation where the Danish Customs And Tax Administration must be informed of the recipient’s identity and the size of the grant.

The legal basis for the forwarding is the General Data Protection Regulation article 6 (1c), since the processing is necessary to comply with a legal obligation.

In the case of subsequent disputes, the forwarding of information will be to legitimate interests where a legal requirement can be imposed, exercised or defended, cf. the General Data Protection Regulation article 6 (1f) and Section 6 (ordinary personal data) and where it is necessary to impose, exercise or defended a legal requirement, cf. the General Data Protection Regulation article 9 (2f) and Section 7 in the General Data Protection Regulation (as far as it concerns sensitive information).

In connection with the processing of your application, under certain circumstances, cf. point 9 for more details, it will be stored electronically in our IT system.

We have entered into a data processor agreement with our system suppliers, which means that they solely process data on behalf of Klint-Foundation and in accordance with our instructions.

Data Processors may not use the data for their own purposes.

Our data processors are subject to the same strict security measures as the Klint-Foundation. 

We do not normally transfer personal data to countries outside of the EU/EEA.

If such a transfer takes place, we undertake the necessary security measures that are required by the current General Data Protection Regulation.

We store your personal data so long as it is necessary for the purpose of managing the above-mentioned objectives. 

If you cannot be considered for a grant, your application, including all of the personal data, will be deleted. 

If you are considered for a grant, your personal data will be stored from two years from the date that the grant was authorised.

When we receive your personal data or documents in which your personal data is included, it will be stored in a digital case.

If your application with appendixes is printed out in connection with the application process, it will be destroyed afterwards, unless there are special circumstances that dictate that the document must be kept in a physical format.

We have the suitable technical and organisational measures that secure against unauthorised access to, loss or destruction of personal data and other data that is subject to our responsibility, and we also develop our security policies and processes on an ongoing basis to ensure that our systems are secure and protected.

Access to personal data is limited to the employees that have a legitimate need to be able to access the personal data.