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Information regarding the collection and processing of personal data in connection with applications for available grants from KLINT Fonden

Personal Data Policy

KLINT Fonden takes personal data security seriously.

This means that we comply with rules that apply to the collection, registration, use, storage and deletion of your personal data.

Please read on to learn about our policy.

1. Lawyer Lars Rasmussen is the data controller

Lawyer Lars Rasmussen is the data controller responsible for determining the purposes and means of processing of personal data that we receive from you.

Our contact information is currently:

KLINT Fonden 
C/O Mazanti-Andersen Korsø Jensen
AdvokatPartnerselskab
Klosterbakken 12
5000 Odense C, Denmark

Central Business Registration (CVR) no.: 11 69 98 98

Tel.: +45 6314 1414
E-mail: lra@mazanti.dk

Please feel free to contact us if you have any questions about how we process your personal data. Please direct your enquiry to the office, cf. above or send your enquiry directly to our data controller, lawyer Hans Vestergaard, tel.: +45 6314 1407 or e-mail hav@mazanti.dk 

2. Types of information

To process your application we need the following personal information, which you typically provide in connection with the submission of an application:

Contact information: name and e-mail address
 
Documentation of education and if required, professional experience.

If you are considered for a grant, we will collect the necessary information for the purpose of payment to you, typically your contact information and your Civil Registration (CPR) no.

The above is the only information that KLINT Fonden needs to be able to process the application. With regards to other information that KLINT Fonden comes to possess, please see the next section.

3. From where has KLINT Fonden obtained your information?

We collect information that you provide when you submit an application for a grant. 

This will typically be the information stated under point 2, which you have chosen to provide with your application. To the extent that there is other information that the above-mentioned information, this in general will primarily have been personally supplied by you and will be processed with the other information, cf. the preceding text.

3. The purpose and legal basis for processing your personal data

We process your personal data for the purpose of assessing whether you are entitled to a grant. 

The legal basis for our collection and processing of your personal data is given in the EU’s General Data Protection Regulation, Article 6 (1b) and Section 12. By which, we may collect and process personal data when it is necessary for the execution of measures taken by your request prior to the signing of a contract, in this case a grant. 

4. Voluntary

When KLINT Fonden collects personal data directly from you, you provide your personal data on a voluntary basis in order to be considered for a grant from us. 

During your application situation, you will never be obligated to provide us with personal information but the consequence may be that you cannot be considered for receiving a grant. 

5. Forwarding of your personal data

With regard to your application for a grant, your personal data will not be sent to a third party. 

Access to your personal data is limited to only those people in KLINT Fonden who participate in the selection process. All of these people have been trained in confidentiality and are subject to the guidelines for the deletion/destruction of personal information, cf. point 9 for more details.

In the case of subsequent disputes, the forwarding of information will be to legitimate interests where a legal requirement can be imposed, exercised or defended, cf. the General Data Protection Regulation article 6 (1f) and Section 6 (ordinary personal data) and where it is necessary to impose, exercise or defended a legal requirement, cf. the General Data Protection Regulation article 9 (2f) and Section 7 in the General Data Protection Regulation (as far as it concerns sensitive information).  

If you are allocated a grant, you are obligated to inform the Danish Customs And Tax Administration of this in any situation where the Danish Customs And Tax Administration must be informed of the recipient’s identity and the size of the grant.

The legal basis for the forwarding is the General Data Protection Regulation article 6 (1c), since the processing is necessary to comply with a legal obligation.

In the case of subsequent disputes, the forwarding of information will be to legitimate interests where a legal requirement can be imposed, exercised or defended, cf. the General Data Protection Regulation article 6 (1f) and Section 6 (ordinary personal data) and where it is necessary to impose, exercise or defended a legal requirement, cf. the General Data Protection Regulation article 9 (2f) and Section 7 in the General Data Protection Regulation (as far as it concerns sensitive information).  

6. Transfer of personal data to data processors

In connection with the processing of your application, under certain circumstances, cf. point 9 for more details, it will be stored electronically in our IT system.

We have entered into a data processor agreement with our system suppliers, which means that they solely process data on behalf of KLINT Fonden and in accordance with our instructions.

Data Processors may not use the data for their own purposes.

Our data processors are subject to the same strict security measures as the KLINT Fonden. 

7. Transfer to recipients in a third country

We do not normally transfer personal data to countries outside of the EU/EEA.

If such a transfer takes place, we undertake the necessary security measures that are required by the current General Data Protection Regulation. 

8. Storage of your personal data

We store your personal data so long as it is necessary for the purpose of managing the above-mentioned objectives. 

If you cannot be considered for a grant, your application, including all of the personal data, will be deleted. 

If you are considered for a grant, your personal data will be stored from two years from the date that the grant was authorised.

When we receive your personal data or documents in which your personal data is included, it will be stored in a digital case.

If your application with appendixes is printed out in connection with the application process, it will be destroyed afterwards, unless there are special circumstances that dictate that the document must be kept in a physical format.

We have the suitable technical and organisational measures that secure against unauthorised access to, loss or destruction of personal data and other data that is subject to our responsibility, and we also develop our security policies and processes on an ongoing basis to ensure that our systems are secure and protected.

Access to personal data is limited to the employees that have a legitimate need to be able to access the personal data.

9. Your rights

In accordance with the general data protection regulation, you have a series of rights in relation to our processing of information about you. The duty to provide information is stated in articles 13 and 14.  

If you want to exercise your rights, please contact us. For contact information. See point 1. 

However, the execution of your rights may be limited. 

We may refrain from fulfilling our duty to provide information about you if you already are familiar with the information or if it is not possible or would require an unreasonable effort or would prevent the objectives of the processing by giving you the information. 

You have – within the legal limitations – the following rights:

  • Right of access – you have the right to access the information that we process about you and to a series of other information.
  • Right to make correction – you have the right to have incorrect information about you corrected.
  • Right to deletion – In certain situations, you have the right to have information about you erased before the point in time when our standard general erasure takes effect.
  • Right to restrict the processing of personal data – In certain situations, you have the right to restrict the processing of your personal data. If you have the right to restrict the processing of your personal data, KLINT Fonden may only in the future process the information – apart from storage – with your consent or where a legal requirement can be established, exercised or defended, or to protect a person or important public interests.
  • Right to object – In certain situations, you have the right to object to our otherwise legitimate processing of your personal data.
  • Right to data portability – In certain situations, you have the right to have your personal information returned to you in a structured, commonly used and machine-readable format and have the right to transfer this data to another data controller without hindrance.
  • Right to withdraw your consent – If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. The withdrawal of your consent does not affect the legality of the processing that has taken place prior to the withdrawal of our consent. In the case of a withdrawal of your consent, the processing of your personal data will cease and your personal data will be deleted unless e.g. because of documentary considerations where there is an objective reason for the continued storing of your personal data. 

In the case of the execution of the above rights, we may demand that you provide relevant legitimate identification.

You have the right to complain to the Danish Data Protection, including Data Protection Agency if you are dissatisfied with the way we process your personal data.

To obtain the contact information of the Danish Data Protection Agency, go to www.datatilsynet.dk.

You can learn more about your rights in the Danish Data Protection Agency’s guidelines, available at www.datatilsynet.dk.

This information was last updated on 12 October 2018 and will be updated in accordance with the applicable regulations, practice or changes to our work procedure.

 

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GENERAL TERMS AND CONDITIONS

LE KLINT makes reservations for typing errors, price changes and items out of stock. All prices are quoted in DKK and include the Danish sales tax (VAT) and other duties.

VAT
If you live outside the EU, no sales tax will be charged, i.e. you may deduct 20% from the prices. Please bear in mind, however, that you may be liable to taxes and import duties levied by the authorities in your own country.

Check your order confirmation
Upon receipt of your order we will send you a confirmation. We kindly ask you to check all the details and notify us immediately of any errors. If you wish to amend or cancel your order, please contact us by phone +45 6618 1920 or email us at  kontakt@leklint.dk.

Payment
As a private customer you can use the following debit/credit cards:

* Dankort, VISA/Dankort, VISA Elektron, Mastercard, JCB Cards, American Express, and Diners

The purchase price will be deducted from your account on the day of dispatch.

Delay
We aim to dispatch all goods within the lead times stated. Should delivery times be delayed due to production or delivery failures or other circumstances beyond our reasonable control, we will get in touch with you.

Delivery
General Conditions:
Delivery time may occur on certain products. This will be stated on the order confirmation we forward with each order. The goods are delivered by carrier or parcel service depending upon weight/size. In principle we aim to deliver all over the world, please note, however, that it may not be possible for us to deliver to all locations.

Delivery by Post Danmark/Carrier
Generally, we dispatch by Post Danmark according to their regulations and prices at any time. Outside Post Danmark’s area or in case parcels exceed Post Danmark’s limits as far as weight or volume is concerned, a different carrier is used. You will be contacted with a quote shortly after placing an order.

We reserve the right to not accept foreign orders for locations that involve too large a risk or unreasonably high freight costs.

Damages/Defects
From the moment a carrier attempts to deliver the goods they are at the customer’s full responsibility. Therefore, we advise you to inspect the parcels for any visible damage before accepting the delivery. If the goods have been damaged during transit, please contact us immediately by mail or phone. If possible, please send us a photo of the damaged item. Please have your receipt and/or delivery note at hand when getting in touch with us.

Should an item be received damaged without your objecting to the carrier, disputes may arise if the damage occurred during transport or due to your own act or neglect and in that case you may not be able to claim compensation/replacement.

All items returned to LE KLINT must be adequately packaged.

Receipt
Valid receipt is order confirmation and/or delivery note specifying the purchased items.
 
Cancellation Rights
According to the Danish Consumer Act (Forbrugeraftaleloven) you have a cancellation right of 14 days from the date of which you, or any of you specified third party, other than the carrier, get in possession of the goods.
To exercise your right of cancellation, LE KLINT A/S, Egestubben 13-17, 5270 Odense N, must be informed about your decision to withdraw from the contract in an unequivocal statement (eg. letter, fax, or e-mail).
The cancellation right is met if you send your notice of withdrawal before the cancellation right of 14 days has expired.
The goods must be returned without any unnecessary delays, and no later than 14 days from the date in which your notice of withdrawal was sent. The deadline is met if the goods are sent back before the expiry of the 14 days. The return freight to LE KLINT is for your own account.
You are liable for any diminished value of the goods resulting from inappropriate handling, other than what is necessary to establish the nature, characteristics and the way the product works. Any diminished value of the goods will be withdrawn your reimbursement. Once returned items are accepted, the cost of the goods is reimbursed to your account.
 
Complaint Rights
As a customer of LE KLINT you have the right to complain about production defects within a two year period from the date of the purchase on presentation of a valid receipt. This means that, according to the Danish Sale of Goods Act (Købeloven), you may have the goods repaired, replaced, get a refund or a price reduction depending upon the specific situation and provided that the right to complain is legitimate.

Personal information
LE KLINT, Egestubben 13, 5270 Odense N, Central Business Reg. No. 377501115, is responsible for the information you submit to LE KLINT.

We save the information (name, address, phone and e-mail) and use this information to provide the best possible service for you. When you visit leklintcph.com, the so-called cookies, i.e. information that you have visited our website, are saved. As a consequence, Le Klint will receive information on the number of visitors and which sites are the most popular. Furthermore, this enables us to provide you with more specific and relevant information.

Delete Cookie:
In Internet Explorer, cookies are deleted under “Tools”>”Internet Options”>”Delete Cookies”

According to the Act on Personal Data (Persondataloven), you have the right to get insight into the personal information registered about you and to object to this registration. If the information is incorrect, incomplete or irrelevant, you have the right to claim cancellation of this. Should you require an amendment of your information or further information, please contact LE KLINT at the address above or at kontakt@leklint.dk.

Jurisdiction
Any dispute between the parties concerning the understanding of LE KLINT’s rules on E-commerce and fulfilment of these terms or other disputes between the parties concerning goods delivered are settled by the City Court in Odense, DK.